Our Roles

Conference Director: (~10 hours a week)

Responsibilities:

  • Coordinate all conference functions between finance, operations, marketing, and speaker relations.
  • Develop the conference theme and set out a comprehensive strategy for the upcoming academic year.
  • Manage and effectively delegate tasks among Directors.
  • Maintain relationships with all third parties from Departments to Companies House.
  • Chair all meetings and track the progress of conference planning.
  • Communicates and resolves problems effectively and in a timely manner with Directors and Officers.

Qualifications:

  • Proven customer service/interpersonal relations skills and entrepreneurial activities.
  • Strong ability to organise and delegate tasks effectively.
  • Prior experience in event organisation is a plus.

Director of Finance: (~8 hours a week)

Responsibilities:

  • Maintain conference finances, through accurately recording all income inflows and outflows.
  • Prepare and forecast a budget for all conference activities.
  • Work with the Finance Officer(s) to create bespoke sponsorship prospectus.
  • Actively seek sponsors and partners through various communication means.

Qualifications:

  • Good communication skills and high attention to detail.
  • Ability to communicate and harmonise financial activities across conference functions.
  • Strong mathematical ability and proficiency in Microsoft Excel is a plus.

Director of Operations: (~8 hours a week)

Responsibilities:

  • Manage all logistical aspects of the conference and other activities, including room bookings, catering among other things.
  • Liaise with the Conference Director to establish a conference theme and agenda.
  • Highlight any key health and safety concerns and risks that are posed to YSC.
  • Take minutes at all meetings and organise the agenda.

Qualifications:

  • Strong organisational skills and understanding of the University Planon booking system.
  • Proven interpersonal skills and ability to liaise with other conference functions.

Director of Speaker Relations: (~8 hours a week)

Responsibilities:

  • Manage all speakers by providing them with information relating to their specific time slot.
  • Support speaker requests ensuring that they are happy for the duration of the conference day, and in the preliminary organisation.
  • Liaise with the Director of Marketing to effectively promote speakers.
  • Work with Speaker Relations Officer(s) to create bespoke prospectuses for potential speakers.

Qualifications:

  • High levels of professionalism and etiquette is a must.
  • Good negotiation and organisational skills with the ability to respond quickly.
  • An established contactable network of professionals is a plus.

Director of Marketing: (~8 hours a week)

Responsibilities:

  • Manage all marketing channels including social media, mailing list, physical print, and banners.
  • Work with Marketing Officer(s) to create promotional items for all YSC events.
  • Broaden YSC's reach through departmental partnerships and beyond the University of York.

Qualifications:

  • Creativity and ability to express items of interest in a professional yet relatable way.
  • Active understanding of social media pages.
  • Previous management of social media channels for a society or other related organisation is a plus.

Director of Technology: (~5 hours a week)

Responsibilities:

  • Manage the YSC Website with the Director of Marketing to update and maintain it regularly.
  • Establish strong cybersecurity protocols across all YSC assets including email, Google Drive, among other items.

Qualifications:

  • Good understanding of website maintenance through popular website editors, and Google-based products.

Finance Officer: (~5 hours a week)

Responsibilities:

  • Liaise with the Director of Finance to meet YSC's financial objectives.
  • Work to create a sponsorship prospectus.
  • Reach out to businesses and Departments to explore sponsorship opportunities.

Qualifications:

  • Excellent written, oral, and negotiation skills.
  • Strong organisational, and interpersonal skills.

Speaker Relations Officer: (~5 hours a week)

Responsibilities:

  • Search for potential speakers for YSC in-line with the conference theme.
  • Maintain relationships with confirmed speakers, and manage their requests and queries.

Qualifications:

  • Strong interpersonal skills, and a capacity to maintain effective relationships with a range of stakeholders.
  • High levels of professional and business etiquette.

Marketing Officer: (~6 hours a week)

Responsibilities:

  • Manage in conjunction with the Director of Marketing, YSC social media channels, and mailing list.
  • Create flyers, posters, and infographics for print and social media.

Qualifications:

  • Familiarity with the creation of infographics and other marketing material to promote YSC activities.
  • Creativity with making marketing items is a plus.